Why do Perth Businesses Need SharePoint for Secure Document Management & Automation?

SharePoint is a Microsoft tool that was created in 2001. It’s a cloud-based intranet service that helps transfer data among users who are authorised to access the cloud. Now, the question to be asked here is, what is a cloud-based system? Suppose you run a business. You need to access a vast amount of data regularly. You must also share this data with remote team members. What should you do?

You can upload your data to the cloud. Then, it can be removed from your device, so if it breaks, no data is lost. Also, you can access it from anywhere as long as there is an internet connection. So, your team can access it from a faraway place. Many SharePoint service providers in Perth can help you in detail regarding the procedure for accessing SharePoint for your various business needs.

Advantages of SharePoint

As mentioned, SharePoint is also a cloud-based tool. However, it has a couple of unique advantages.

Advantages of the cloud

As already mentioned, SharePoint is a cloud-based system and, as a result, has the advantages of cloud. The data are not on your computer, and as a result, there is no chance of data loss if your machine is damaged. Similarly, cloud accessibility means that your team can access the data remotely, too.

Easy team interaction

Cloud accessibility means that the data is flexible. So multiple team members can interact with the data accordingly. This makes interaction between team members and members of different teams easier.

Information integration

Suppose there are various departments in an organisation (which happens all the time). The production team is in the process of buying raw materials. However, the finance team will allocate the budget. In this type of situation, if there is an integrated system, the interaction becomes a lot easier and as a result, the efficiency increases. Also, the information from one department can be accessed by another department, which makes the work faster and more convenient. However, it is true the other way around, too. If you don’t want one department accessing another department’s information, that can be prevented through SharePoint, too. To learn more details, you need to contact SharePoint service providers in Australia. So, we can say that SharePoint greatly increases flexibility.

Knowledge access

Unlike Microsoft Teams (whose most important function is VC meetings), where the information is stored temporarily, SharePoint is a place where the information is stored permanently. As a result, the data stored in SharePoint can be accessed long after it is stored. These data will become a knowledge base and will help any organisation make decisions in the future.

There are various other advantages of SharePoint. Which feature of SharePoint is most important depends on the specific need of your organisation. However, as a general rule, SharePoint increases efficiency, decreases cost, increases profit and ensures better team interaction, amongst others.

SharePoint: Security and Automation

With the advent of AI, a saying has become popular. It says that AI will not replace human beings at work, but a person using AI will replace a person not using AI. The same goes for businesses. Companies using automation will replace companies that are not using it. Coupled with cybersecurity, it has become one of the most essential things in business, not only in Perth but around the world.

Cloud gives security because merely having your device does not guarantee access to the data. There are other security advantages, too, in the context of SharePoint.

The data is encrypted, which means that the data is stored as a mathematical model available only to the person with the decipherment code (password). The encryption process makes it very difficult even for the company to access it. Anyway, without a court order, that isn’t possible either.

Data are stored in secured facilities with backup in other places so that natural disasters do not lose data. All the data centres are highly secured and have the most updated facilities.

While on internet interaction, action is taken to keep the data secured so that any third-party agency can’t access it. Passwords are there to protect the data access. The network does not grant data access if there are any security concerns.

There are various other security features for SharePoint data. There are various automation features available in SharePoint. Power Automate, another tool created by Microsoft, is specifically used to automate different things in the Microsoft Atmosphere. It can help automate the process between different apps, too. Coupled with SharePoint, this tool can help you automate different functions.

However, automation is a highly sophisticated procedure. Search for SharePoint service providers near you to seek help from professionals who can customise your specific automation needs.

Final Words

In modern days, the make more, sell more theory doesn’t work for business. You need to tackle the competition. Automation is an essential aspect in that context. Hire SharePoint service providers to have that edge to take your business to the next level.